SMARTfiles...Specialists in K-12 and Higher Education

Why is an electronic document management system a must-have for today’s educational organization?

Managing school records is no easy task.  From business records to student and personnel records, paper is difficult to track and search, as well as expensive to duplicate and store.  Under the burden of the Family Educational Rights and Privacy Act (FERPA) No Child Left Behind (NCLB), Health Insurance Portability and Accountability Act (HIPAA), etc., educational organizations cannot afford to lose track of any record.

The SMARTfiles document management solution is a proven, cost-effective way to streamline business processes, reduce executive liability, reclaim building space, increase efficiency and reduce operational expenses across your enterprise:

• Centrally manage transcripts, immunization records, disciplinary actions, HR, financial records and much more
• Instantly find any record by word, phrase, or your preferred filing categories
• Reduce costs of paper duplication, storage, and distribution
• Protect student and personnel information from disaster and unauthorized use
• Retrieve supporting documents while working in student information databases, finance, HR and other applications
• Easily provide staff, students and parents secure Web access to designated documents when appropriate

How does an educational institution move from a manual-based system to an automated digital system?

SMARTfiles offers SMART solutions to solve document management and record security issues in the educational enterprise.  By offering leading edge hardware and software technology, SMARTfiles works closely to develop and deliver an individualized, comprehensive document management system. 

Key areas to address include:

• Human Resources
• Accounting/Payroll
• Dietary Services
• Student Records
• Facilities Planning
• Purchasing
• Grants and Contracts
• Special Education Services
• Student Loans
• Faculty Tenure and Promotion Packages

SMARTfiles offers a wide range of services to ensure your organization’s needs are fully addressed in developing an individualized, comprehensive system:  design, consultation, implementation, training, scanning of back file conversions (from business card- size to large format drawings), integration of existing legacy systems to our core products, and continuing support. 

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